Privacy Policy
HomeAdmin for Android and iOS · Last updated 8 October 2026
In short. HomeAdmin stores what you put into it (your houses, appliances, service history and documents) so that you and the people you share a house with can see it on your phones. We do not sell your data, show adverts, or track you across other apps. We use a small number of companies to run the service, listed below. You can switch usage statistics off, and delete your account and everything in it, from the app's Settings.
1. Who we are
HomeAdmin is made and run by 184 Labs, a trading name of Amol Gupta, based in the United Kingdom. In this policy "we" and "us" mean 184 Labs. We are the controller of the personal data described here.
For anything about your data, write to 184labs@gmail.com.
2. What we collect
Your account
You sign in with Google or with Apple. From them we receive your email address, your name, your profile picture (Google only), and an identifier for your account with them. If you use Apple's "Hide My Email", we receive the relay address Apple gives us instead of your own. We never see your Google or Apple password.
We also keep the settings you choose (language, currency, time zone, notification preferences), when your account was created, when you last signed in, and which version of our Terms and of this policy you agreed to and when.
What you put into the app
- Houses: a name and, if you enter them, an address and city.
- Appliances: name, brand, model, serial number, purchase date and price, dealer, warranty details and notes.
- Service history and schedules: dates, costs, who did the work and their phone number, parts, notes, and the reminders that follow from them.
- Contacts for an appliance: the name, role, phone number and note of a person or business you add, for example a repair technician. If you pick one from your phone's contacts, the app receives only the contact you pick. It does not read your address book.
- Documents: the photos and files you upload or scan, such as invoices, receipts, warranty cards and manuals. These often contain names, addresses and prices.
- Invitations: the email address of anyone you invite to a house.
What the app records as you use it
- Usage events. Which screens you open and which actions you take, for example "appliance added" or "scan started". These carry counts and categories, never the content you typed, and are linked to your account by an internal user ID, not your email. Alongside them we hold a few facts about your account: your plan, how many houses and appliances you have, and whether a house is shared.
- Crash reports. If the app crashes, a report is sent with the technical details of the crash, your phone model and system version, your internal user ID, and the last few actions the app recorded before it happened. It never includes what you typed or your documents.
- Device details. Phone model, operating system version, app version and language.
- Approximate location. Our analytics provider derives a country and city from the IP address your phone connects from. We never ask for your phone's precise location.
- Notification token. If you allow notifications, an identifier that lets us send them to your phone.
- Server logs. When the app talks to our servers, the request is logged with its time, IP address and the app version.
Permissions on your phone
The app asks for the camera only to scan documents, and for notifications only to remind you. Both are optional and can be turned off in your phone's settings at any time.
What we do not collect
We do not collect payment card details, precise location, your address book, or advertising identifiers. HomeAdmin is free at present, so we hold no payment information at all.
3. What we use it for, and our legal basis
| Purpose | Data | Legal basis (UK GDPR) |
|---|---|---|
| Running the app: signing you in, storing and syncing your houses, sharing them with the members you invite | Account, everything you put in | Performing our contract with you |
| Reading a scanned document to fill in appliance and warranty details for you | The document you scan | Performing our contract with you |
| Sending reminders and house activity notifications | Notification token, schedules | Your consent, given through your phone's notification permission |
| Understanding how the app is used so we can improve it | Usage events, device details, approximate location | Our legitimate interest in improving the app. You can switch this off at any time in Settings, under "Share usage statistics". With it off, a crash report still reaches us, but without your user ID or recent actions |
| Keeping the service secure and finding faults | Server logs, crash reports, account | Our legitimate interest in a secure, working service |
| Answering you when you ask for help | Account, the relevant content, your messages | Performing our contract with you; our legitimate interest in supporting users |
| Meeting legal obligations | Whatever the law requires | Legal obligation |
We do not use your data for advertising, we do not build profiles of you for anyone else, and we make no decisions about you by automated means that have a legal or similarly significant effect.
4. Document scanning and AI
When you scan a document, the file is sent to Google's Gemini model (through Google Cloud's Vertex AI) to read details such as brand, model, purchase date and warranty period. The app shows you what was found and nothing is saved to an appliance until you confirm it. The result can be wrong, so please check it.
Under Google Cloud's terms, Google processes these documents only to return the result to us and does not use them to train its models. We do not use your documents to train any model either.
5. Who sees your data
People you share a house with
Members of a house can see everything in that house: its appliances, service history, costs, contacts and documents. They also see your name, email address and profile picture. People you invite see your name, your email address and the house's name in the invitation.
Companies that process data for us
| Company | What for | Where |
|---|---|---|
| Google Cloud (Google LLC / Google Cloud EMEA Ltd) | Hosting our servers, database and document storage; document scanning with Gemini; server logs | United States |
| Firebase Cloud Messaging (Google) | Delivering push notifications. On iPhones these also pass through Apple's push service | United States |
| Firebase Crashlytics (Google) | Crash reports | United States |
| Gmail (Google) | Sending invitation emails, and telling the person who invited someone that they joined | United States |
| Mixpanel, Inc. | Usage analytics | European Union |
Google and Apple also act in their own right when you use them to sign in; their privacy policies cover that.
Our own access
When you ask for help, we may look at your account and its contents to resolve the problem. Changes we make from our support tools are recorded with who made them and why.
Others
We will disclose data if the law requires it, or to whoever takes over HomeAdmin if it is ever sold or transferred, in which case this policy continues to apply to your data until you are told otherwise. We do not sell personal data, and we do not share it with advertisers.
6. Where your data is kept
Your account, your content and your documents are stored on Google Cloud servers in the United States. Usage analytics are stored by Mixpanel in the European Union. When your data leaves the United Kingdom we rely on the safeguards the law provides: the UK's adequacy regulations for the EU and for US companies certified under the UK–US data bridge, and otherwise the UK International Data Transfer Addendum in our providers' terms. Write to us if you would like more detail.
A copy of your houses and any documents you have opened is also kept on your phone so the app works offline. It is removed when you sign out or uninstall the app, and it is excluded from your phone's cloud backup on Android.
7. How long we keep it
- Your account and content: for as long as you have an account.
- Items you delete: they disappear from the app at once. They may remain in our database, hidden, until your account is erased.
- When you delete your account: it is closed straight away and every device is signed out. For 30 days you can change your mind by signing in again, which restores it. After that your account, the houses only you belonged to and their documents are erased from our live systems, and copies in backups are overwritten within a further 30 days. Content you added to a house you shared with others stays with that house, because it belongs to the household's records; your name is removed from it.
- Usage analytics: we ask Mixpanel to delete them when your account is erased or when you ask, and otherwise they are kept for Mixpanel's standard retention period.
- Crash reports: 90 days.
- Server logs: about 30 days.
- Notification tokens: removed when you sign out, delete your account, or have not opened the app on that phone for two months.
- Pending invitations: they expire, and the house's owner can cancel them sooner.
8. Your rights
Under UK data protection law you can ask us to:
- give you a copy of your data;
- correct it. Most of it you can change yourself in the app;
- delete it. See Delete your account;
- stop or restrict a particular use of it. Usage statistics you can switch off yourself in Settings;
- send it to you in a portable format;
- withdraw a consent you have given, such as notifications, which you can also do in your phone's settings.
For anything you cannot do in the app, write to 184labs@gmail.com from the email address on your account. We will reply within one month and there is no charge.
If you are unhappy with how we have handled your data, please tell us first. You also have the right to complain to the Information Commissioner's Office at ico.org.uk. If you live in the European Economic Area you have equivalent rights under the GDPR and can complain to your local data protection authority.
9. Other people's data
When you add a contact for an appliance, invite someone by email, or upload a document that names somebody else, you are giving us information about another person. Please only do so where it is reasonable, as it is for a repair technician's business number. If you are one of those people and want your details removed, write to us.
10. Security
Data is encrypted in transit and at rest. Documents are kept in private storage and reached only through links that expire after a few minutes. Access to our systems is limited to those who need it. No service can promise perfect security; if a breach affects you, we will tell you and the regulator as the law requires.
11. Children
HomeAdmin is for adults managing a home. It is not intended for anyone under 18, and we do not knowingly collect data from children. If you believe a child has created an account, write to us and we will delete it.
12. Changes to this policy
If we change how we handle your data, we will update this page and its date. If the change is significant, we will tell you in the app before it takes effect.
13. Contact
184 Labs (Amol Gupta), United Kingdom
184labs@gmail.com